Online Application – SunCoast Renaissance Festival

SARASOTA FAIRGROUNDS, SARASOTA, FL

2020 Dates: NOV. 7-8, 14-15, 21-22, 27-29

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Merchant Booth Name*
Merchant Name*
First Last
Address*
Street Address Address Line 2 City State ZIP Code
Email*
Administrative Phone Number*
On-Site Phone Number*
Your Website or Facebook Page
2020 Fair
- I participated in the 2020 Fair
Same Space as Last Year
- I’d like the same space I had in 2020 (due to site changes may not be guaranteed.)
Special Booth Request
May be subject to additional charge.
Other fairs you that have participated in:
Vendor Category*
- Products or Services
- Food
- Demonstration/501c3
Description of merchandise/services:
(All inventory to be sold must be listed for review, check all that apply, provide additional documentation if more room is needed.)
- Adornments/Accessories
- Armor
- Artwork
- Baskets
- Boots
- Books/Journals
- Chainmail
- Clothing
- Drinkware/Dishware
- Fiber crafts
- Food/Beverage
- Fur
- Furniture
- Glassworks
- Herbal/Plants
- Instruments
- Jewelry
- Leather
- Pottery
- Swords/Knives
- Toys
- Woodcrafts
- Services
- Other
Please list any products you will be selling

Press the plus arrow to add additional lines.
Description of Services
i.e. Braiding, Calligraphy, Face Painting, Henna, Tarot
Description of Demonstration
Food Vendors -- Florida DBPR License Number or DACS entity number:
Require a Temporary 4-30 license
$105.00 paid before opening to inspector
- Yes
- No
Please download and sign the Florida State Fire Safety Form and either upload below or e-mail to vendors@suncoastrenaissancefestival.com.
Concession Form Upload
Attach your signed concessions form here.
Photos of Products & Booth
Drop files here or
Photos must be included with this application or emailed to vendors@suncoastrenaissancefestival.com before applications will be reviewed.
Additional Materials
Attach any addition materials (inventory lists,, layouts, etc.)
Drop files here or

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Instructions
Vendor space is charged by frontage (linear feet). The base rate is $40 per linear food. The base depth for a booth is 10 feet with additional options available.
Vendor Booth Fee
Linear Feet
$40 per foot
Booth Depth
- 10' (Included)
- 10' - 15' (25% of base price)
- 15' + (50% of base price)
Base Fee
Linear Feet * $40
Depth Fee
25% of Base Price
Depth Fee
50% of Base Price
Booth Cost
Price: $0.00
Food Vendor Fee
The food vendor fee will reach out to you to discuss fees for food sales.
Additional Services
Number of Electric Feeds
$50 per outlet
Price: $50.00 Quantity:
Grand Total Due
$0.00
I will also be a vendor at the 2021 Brevard Renaissance Fair.
- Yes
A 10% discount will applied to your invoice for the 2021 SunCoast Renaissance Fair. Separate application and acceptance for Brevard Renaissance Fair is required.
Does your booth have guide wires?
- Yes
- No
Actual booth size including wires/hitch:
Frontage x Depth
Vendors will be invoiced as soon as their application has been juried and accepted. Being invoiced is notification of acceptance. Vender placement and camping will not be assigned till the invoice is paid in full. Any applications considered after November 1, 2021, shall be charged an additional 25% of the desired vendor site fee.

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Suncoast Renaissance Fair Vendor Agreement

1. Independent Contractor Status

The Vendor, as an independent contractor, agrees to make all reports and returns for and to pay and arrange for payment of all Social Security and withholding obligations by and for the act and members thereof due the United States Federal Government and any State or Municipal Government.

2. Disclaimer

In consideration of the Vendor contracting as an independent contractor, he/she hereby waives any and all rights of action for accidents or injuries which may occur while at the Festival and agrees that neither the Company nor its owners, officers, agents, or employees shall be liable to the undersigned, or those claiming through the undersigned, and shall indemnify the Company and the Sarasota County Board of County Commissioners, and hold them harmless for any claim or damage arising out of any injury, death, or property damage in connection with the undersigned's participation at the Brevard Renaissance Fair. I have read and fully understand this Agreement to be binding upon me and my company. I understand that no oral agreements or other representation shall be binding on the Company absent written agreement. I understand that I may not assign my rights or obligations under this Agreement without the prior written consent of the Company. This Agreement shall be construed and governed in accordance with the laws of the State of Florida and Brevard County, and agree to submit to jurisdiction in the State of Florida regarding same.

*Acceptance is not guaranteed, and dependent upon Review by the Company. Until said Acceptance, this contract is not binding.*

Waiver of Claims

The SunCoast Renaissance Fair and its agents shall not be liable for, and Vendor hereby releases all claims for damage to or loss of personal property sustained by Vendor or any person claiming through Vendor resulting from any fire, accident, occurrence, theft or condition in or upon the grounds/site which they shall be a part of, or adjoining areas.

I have read all Terms and Conditions and I agree to comply with Fair rules. I understand that failure to do so may result in my expulsion from the Fair without refund of my fees and I may be barred from future events. I understand and agree that the SunCoast Renaissance Fair or any other sponsoring organization will not be responsible or liable for any damage or loss to the work of participants or personal liability in connection with the Fair. I shall comply with all applicable federal, state and local laws, rules, and regulations.
Terms agreement
I have read and agree to the terms and conditions above.
Vendor Guidelines
Agreement - Period Works*
1.) All works and products must be indicative of the medieval era. Preference will be given to original, handcrafted pieces. Works that are mass-produced, manufactured, or made from commercial molds may not be accepted. Imported items are strictly limited and will be accepted on an individual basis.
I agree*
Agreement - Booth Hours*
2.) All booths must be open and manned during Fair hours, including Education Day. All booths must have a medieval appearance. All modern metal MUST be masked or securely covered utilizing period materials such as burlap, tapestry or some other fabric. Booths are expected to have visible period style signage. A painted or carved wood sign or a fabric banner is recommended.
I agree*
Agreement - Tent Safety*
3.) All tents regardless of size must be secured and tied down appropriately. Tents are required to have two ropes for every corner with 18” stakes or spiral anchors to withstand extreme wind or heavy rain. All propane cylinders being used or stored must be adequately secured against falling over or sustaining physical damage regardless of size. The Fire Marshall will inspect for tie-down safety and fire hazards.
I agree*
Agreement - Attire*
4.) In keeping with the theme of the Fair, all booth personnel MUST be in appropriate attire for the time period. Participants should be prepared to interact with visitors in appropriate medieval style, language and manner!
I agree*
Agreement - Cell Phones*
5.) During the Fair, smoking is prohibited in public areas. Cell phone usage cannot be visible to the general public.
I agree*
Agreement - Pets*
6.) NO pets are allowed on the Fair site when the Fair is in operation or within 200 feet from the tree line.
I agree*
Agreement - Electric Cords*
7.) If you are using electricity for your booth or lodging, it is mandatory that you use a 12-gauge cord or larger.
I agree*
Electronic Signature*
Please type your full name as your electronic signature.
Agreement Date
Date Format: MM slash DD slash YYYY

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INFORMATION

941.698.6609

950 S Tamiami Trail
#208
Sarasota, FL 34326

Step 1 of 3

Instructions

Vendor Booth Fee

Food Vendor Fee

Additional Services

Suncoast Renaissance Fair Vendor Agreement

1. Independent Contractor Status

2. Disclaimer

Waiver of Claims

Vendor Guidelines

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